Tadum for remote meeting agendas and minutes

1. Streamline remote meeting preparation and processes

Like all meetings, preparing the agenda ahead of time can feel like a chore. While an agenda is important for all meetings they are even more impactful for remote meetings where it is even easier to have communication breakdowns. Tadum streamlines your meeting prep through:

• Flexible agenda building. Build a customized agenda for each of your meetings using any combination of our 5 agenda sections.
• Automatic agenda reminders. Tadum lets you set automatic email reminders to prepare the agenda ahead of the meeting so you don’t forget.
• Easy agenda sharing. With one click you send a link to the agenda to your remote team via email so everyone can prepare.
• Automatic generation of the next agenda. After the meeting is done, Tadum automatically generates the next agenda with all open items.
• Automatic generation of read-only meeting minutes. With Tadum you take your meeting minutes directly inside the agenda. These minutes are then saved as read-only when them meeting is done for later access.

2. Support asynchronous communication

Meetings are more commonly synchronous, meaning people are meeting in real-time. This is not always possible when teams are scattered across timezones or doing work that makes it harder to gather everyone at the same time. This is when asynchronous communication practices, when you communicate without expecting an immediate response, are valuable. Tadum supports asynchronous communication through:

• Open access to the agenda at any time. Everyone who is part of a particular meeting rhythm can access the agenda whenever they want. If it is not possible for someone to be present at a meeting, they can instead add updates and comments to the agenda before the meeting.
• Open access to the meeting minutes at any time. After the meeting, anyone can read the meeting minutes to see what decisions were made and any todos that were assigned to them.

This access is also helpful for people who are on vacation or can’t make your remote team meeting for any other reason.

3. Built-in team accountability

Remote teams don’t have the same in-person opportunities to be reminded of todos that often occur when working in the same physical space. Tadum helps support accountability between meeting because:

• Todos require a person assigned and a due date. When a todo is created in your Tadum agenda it requires a specific person and a due date.
• Todos stay on the agenda until marked as closed. All Todos have a state of Open, Closed, or Tabled. Any todo that is Open or Tabled will automatically roll forward on every agenda until it is marked as Closed.

It’s harder to have those “I forgot I said I would do that” moments when your name is listed beside a todo on an agenda that everyone can see!

4. Easy collaboration

The normal challenges of in-person meetings are often amplified in remote and virtual meetings. Tadum helps overcome these challenges by providing easy collaboration with:

• Real-time access to the agenda before meetings. Your team is sent and can access the ahead of the meeting which sets expectations for what will be covered, what they need to do to prepare, and reminds them of their todos. You don’t have to waste time getting everyone up to speed!
• Real-time access to the agenda during meetings. Everyone can access the agenda at the same time during the meeting and follow along. They can add new agenda items, comment on discussions, record live meeting minutes, and open or close todos as you work through the meeting.

5. Structured meeting minutes and advanced search

The history of your discussions and decisions is important, especially when your team is not all in the same place or time zone and needs easy access to that information. Tadum keeps your minutes and background accessible through:

• Structured meeting minutes inside your agenda. In Tadum, you use your agenda as the framework for your meeting minutes. During your meeting, you take your notes inside the agenda and when you finish your meeting, they are automatically saved as a read-only document. You have a record of what was discussed, decisions that were made, and all past updates, todos, and metrics.
• Meeting minutes in one, easy-to-access place. You shouldn’t have to hunt for meeting minutes in the abyss of your email or on a random shared drive. Instead, keep them all in Tadum so when you add a new person or someone misses a meeting they can look back over past meeting minutes and get up to speed.
• Advanced search. You can search all of your meeting minutes for past decisions and discussions instead of trying to remember what was said 6 months ago, or which meeting it was said in!

6. Meeting rhythms by default

A regularly scheduled meeting, or meeting rhythm, with your remote team is a great way to keep everyone connected and your projects running smoothly. Meeting rhythms are meetings that recur at the same time, same day, each week (or whatever cadence makes sense for your team), with the same format. Tadum is built for these recurring meetings and automates them through:

• Automatic roll-forward on the meeting rhythm of your choice. Set up your rhythm for your recurring meeting once and then Tadum automatically sends reminders and rolls the agenda forward, with all open items, for the appropriate date and time at the end of each meeting.
• Google Calendar Integration. Google Calendar integration keeps the meeting in everyone’s calendar, complete with a link to the most recent agenda. This means easy access and increased accountability because everyone knows when the next meeting is.