Effective meetings are organized, collaborative and structured:
Run recurring meetings on a rhythm. Same date/time and in everyone’s calendar. e.g. Weekly team meeting on Tuesdays at 11 am.
Almost all meetings should have an agenda. This sets expectations for the purpose of the meeting and gives the meeting leader a tool to keep the meeting flowing. Effective meetings are outcome-oriented.
Send the agenda out prior to the meeting so everyone has a chance to review it, understand what the purpose of the meetings is, add to the agenda, and be prepared.
Keep updates and reviews to a minimum. These can be provided as attachments to a meeting agenda, but unless there is something specific to discuss (an issue/problem) they don’t need to be rehashed in the meeting. The best meetings are future-oriented and problem-solving focussed.
Take meeting minutes. A record of decisions and discussions should be kept as months later they may be important. These should be provided to everyone who attended the meeting and anyone who could not so that everyone stays informed.
Every action item/todo should be recorded in the minutes and have a person and a due date assigned to them. This ensures accountability.
Make sure everyone in the room should be there. The more people you add to a meeting, the less effective it is.
Effective meetings have a strong meeting leader/moderator who keeps the discussions on track (using the agenda) and the meeting on time.
Guess what!! We added reactions to the Tadum interface so you can show how you feel about different agenda items, confirm you read something, or just show a little support. Learn more and start using reactions on your agenda today!
We are through the initial shock of the Covid-19 pandemic and have adjusted to working remotely and communicating digitally via tools like Zoom and Slack. Virtual communication is now expected but many companies haven’t had time, (or taken time), to think about their digital organizational processes. In particular, many meetings have lost what little structure they had to begin with. It isn’t as simple as hopping on a call. Learn three mistakes that most companies are making with their Zoom meetings and how to avoid them.