A structured agenda, sent in advance. The agenda is the road map of the meeting. It communicates what will be discussed and sets expectations for the attendees. When it is sent out in advance with any relevant attachments/reports/information and the expectation that this information is read prior to the meeting, time is not wasted going over it. (Tadum is great tool for this!)
A clear objective. Everyone attending the meeting needs to know the purpose of the meeting and the desired outcomes. This should be the ‘north star’ of the meeting, guiding the discussion and the focus of the conversation.
A disciplined moderator. If the conversation starts to go off track, the person who is moderating the meeting needs to be able to step in and pull it back on topic. Off topic conversations can be revisited by tabling them for discussion at a later time.
The right people. Make sure that you have the right people in the meeting. The greater the number of people attending, the greater likelihood that it will get off track and go over time. Who needs to be in the room to help achieve the objective? Who can just get the report/outcome emailed to them after the meeting? Keep it small.
Meetings are now almost exclusively virtual and using online video conferencing software like Zoom is the norm. Virtual meetings run into the same pitfalls as in-person meetings including lack of preparation, engagement, and accountability. Combine your Zoom video conference calls with Tadum online agendas and meeting minutes and avoid these pitfalls by adding some preparation, structure, and accountability (with compassion!).
New to remote meetings? No problem! Tadum has you covered with our online meeting agenda and minutes software. Learn tips for running effective remote meetings by preparing, establishing meeting guidelines, keeping your team engaged, and ensuring accountability between meetings.
Daily huddles, also known as daily stand-up or daily scrum, are quick 5 to 15-minute meetings that you have each day to share updates and bring up tactical challenges within your team. Verne Harnish of Gazelles daily huddles as the most important meeting of all your meeting rhythms. Learn more about how Gazelles recommends you run your daily huddles.