A structured agenda, sent in advance. The agenda is the road map of the meeting. It communicates what will be discussed and sets expectations for the attendees. When it is sent out in advance with any relevant attachments/reports/information and the expectation that this information is read prior to the meeting, time is not wasted going over it. (Tadum is great tool for this!)
A clear objective. Everyone attending the meeting needs to know the purpose of the meeting and the desired outcomes. This should be the ‘north star’ of the meeting, guiding the discussion and the focus of the conversation.
A disciplined moderator. If the conversation starts to go off track, the person who is moderating the meeting needs to be able to step in and pull it back on topic. Off topic conversations can be revisited by tabling them for discussion at a later time.
The right people. Make sure that you have the right people in the meeting. The greater the number of people attending, the greater likelihood that it will get off track and go over time. Who needs to be in the room to help achieve the objective? Who can just get the report/outcome emailed to them after the meeting? Keep it small.
Guess what!! We added reactions to the Tadum interface so you can show how you feel about different agenda items, confirm you read something, or just show a little support. Learn more and start using reactions on your agenda today!
We are through the initial shock of the Covid-19 pandemic and have adjusted to working remotely and communicating digitally via tools like Zoom and Slack. Virtual communication is now expected but many companies haven’t had time, (or taken time), to think about their digital organizational processes. In particular, many meetings have lost what little structure they had to begin with. It isn’t as simple as hopping on a call. Learn three mistakes that most companies are making with their Zoom meetings and how to avoid them.