1. Send a calendar invite with the location of the meeting and a link to the agenda.
  2. Create an outcome-oriented agenda so it is clear what the purpose of the meeting is and what you hope to achieve in the meeting. Things to include in your agenda:
    1. To-dos/Action items from the previous meeting- Are they done? Do they require additional discussion?
    2. Attachments - Reports or supporting materials. Should be reviewed prior to the meeting.
    3. Discussions - The meat of the meeting. These are the items you want feedback on or decisions made.
    4. Updates - Keep these quick and on overarching goals/projects. Are they on-target, at risk, or on target? Everything else should be a discussion.
    5. Metrics - What are you measuring?
  3. Send out the agenda ahead of the meeting so everyone has a chance to review, add to it if necessary, and prepare.
  4. The meeting leader/moderator can use the agenda as a tool to keep the agenda on track and on time.
  5. Take meeting minutes that include discussion points, decisions, and action items/to-dos.
  6. All actions items/to-dos should have a person assigned to them and a due date.
  7. Meeting minutes should be sent to everyone following the meeting, including those who were not able to attend the meetings.